Invites go unanswered
A sent email is not confirmed participation.
Managed bid follow-up for general contractors
Stop chasing subs.
Know who’s bidding.
We call, text, and email the subcontractors you invited—then give your estimating team a clear, current bidder response report before bid day.
- Human-led outreach
- Your bidder list
- No new platform for subs
LIVE BIDDER STATUS
Updated 18 min ago
Harbor Point Renovation
38Invited
17Bidding
8Undecided
6Need follow-up
09 29 00Gypsum Board
3 confirmed
AD
Atlantic DrywallBid expected Thursday
Bidding
PS
Precision SystemsAsked about Addendum 02
Question
SD
Suncoast Drywall2 calls · 1 text · no response
Follow up
Follow-up attention
Review
Doors & hardware has only one confirmed bidder.
Built for the part of preconstruction that still runs on
PHONE CALLSTEXTSEMAILSSPREADSHEETS
The follow-up burden
Your estimator’s best hours shouldn’t disappear into phone tag.
Sending an ITB is easy. Knowing who opened it, who understands the job, and who will actually send a number is not.
Status lives in people’s heads
Calls, texts, and promises rarely make it into one reliable view.
Gaps show up too late
Low bidder response becomes obvious when the deadline is already close.
How it works
Your list in. Current bidder status out.
We work alongside your current process—without asking subcontractors to learn another platform.
01
Send the bid brief
Share the project, due date, trade packages, invited bidders, and approved project information.
Your existing list stays yours.02
We handle follow-up
Your coordinator follows the agreed outreach schedule, records responses, and escalates questions to your team.
Calls, texts, and emails—with context.03
Review live bidder status
See who is bidding, who declined, open questions, expected bid dates, and the trades needing attention.
A decision-ready report for your team.BIDDER RESPONSE REPORTWestfield Medical Office
OCT 18 · 4:30 PM
12Trades
41Confirmed
5Need attention
TRADERESPONSESSTATUS
Concrete03 30 00Ready
Roofing07 50 00Watch
Glass & glazing08 40 00Ready
Electrical26 00 00At risk
Next actionEscalate electrical follow-up and resolve roofing addendum question by 10 AM.
What you receive
Not a pile of activity. A usable answer.
Your team gets one organized view of the information it needs to manage bid day.
- ✓Bid intent
Bidding, not bidding, undecided, or unresponsive.
- ✓Expected bid timing
When each confirmed bidder expects to submit.
- ✓Questions and blockers
What the subcontractor needs from your team.
- ✓Low-response trades
Trades that need attention while there is still time.
- ✓Outreach history
A record of attempts, responses, and commitments.
Practical by design
Human-led where trust matters. Assisted where repetition doesn’t.
Subcontractor relationships are personal. We use structured processes and automation to keep work moving, while a coordinator handles context, judgment, and escalation.
01We identify the GC and project clearly.
02We never pretend a response came from your estimator.
03Questions outside the approved brief go back to your team.
04Opt-outs and communication preferences are respected.
Common questions
Designed to fit the way you already bid.
Do subcontractors need an account?+
No. We contact them through ordinary phone, text, and email channels. They do not need to adopt another platform to respond.
Do you provide a subcontractor database?+
Not initially. The service is focused on following up with the subcontractors your team has already selected and invited.
Does this replace our bid platform?+
No. Continue using BuildingConnected, SmartBid, PlanHub, email, or your current process. We handle the follow-up and organize the resulting bidder-status information.
What happens when a subcontractor asks a project question?+
We answer only from information your team has approved. Anything requiring judgment or new direction is logged and escalated to the right person.
How is the pilot priced?+
Pilots are scoped around the number of invited subcontractors, trades, deadline, and follow-up required. We will confirm a fixed project price before outreach begins.
Limited pilot program
Have a live project that needs clearer bidder commitments?
Tell us about the bid. We’ll confirm whether it is a good fit and outline a simple, fixed-scope pilot.
✓ No long-term contract
✓ Defined project scope
✓ Clear response report